Computers are simply tools that offer the opportunity to collect and store enormous volumes of data, process business transactions with great speed and accuracy, and provide timely and relevant information for management. nfortunately, this potential has not been fully or even adequately realized in most businesses. Even amongst educationist a communication gap has always existed between those who need the computer and those who understand the technology. Bridging this gap and putting computer-based management of college management we at DSS have created ARMS.

A software based college management system created uniquely for administration of a college and its entire facilities. The whole package was a creation putting in thousands of man-hours of coding and testing -Creating a college management system wholly integrated for various end user applications with user-friendly screens -And for using it, one does not require exhaustive and time-consuming training sessions.

The whole system is integrated in such a way with security, such that a user (Office staff, Faculty and student) based on their privileges and requirements can add, modify, or, view records for their day-to-day use. The whole management system is sub divided into modules, with an administrator giving privileges to their designated user authentication. The users on his behalf can then log on to his particular session and use the facilities and records as per their requirements and the privileges

These are the main modules in ARMS:

• Site Monitor (Manager, Supervisor, Controller)
• Administration
• HR & Payroll
• Students
• Staffs
• Course Details
• Staff Details
• Library
• Hostel

Based on the requirements of various institutions and academic institutions few more modules are kept optional and can either be dropped or customized as per their requirements. A brief explanation and various tasks handled by each module and the users who can log in to utilize the facilities are mentioned below

Site Admin Module:

A module created for the super user(s) or the System administrator(s). They have the super privilege as an administrator to Maintain records based on the requirements of the educational institution. They can add, delete or modify users (student, staff) grant them privileges to access the Online ARMS.

Administration:

The office administration module is to make office administration of a College an easy job and its totally integrated and orderly. It has these Salient features

• Well-organized and concise
• Clearly distinguishes between users and their privileges
• Accurate and complete interpretation
• Uses relevant data in a clear and logical way to support the Interpretations, referring   to all figures and tables
• Operates more efficiently than manual administration

HR & Payroll:

Many of our clients tell us the most stressful aspects of administering payroll and employee benefits are the manual processes that must take place in order to complete the job. Once the software package is implemented and HR and payroll Processes are automated; it's no surprise that Colleges will be able to save thousands of man-hours and tedious bookkeeping.

• Accurate and complete description of factual data (most of this information are   obtained from the source once at entry level or updated on installation of software)
• Generates the entire pay slip with loans and deductions
• Important strategic reports are generated in minutes instead of hours
• All this data is maintained in one central system and doesn't require constant updates

Students:

It is designed to grab students' attention, pull their minds from predictable everyday classroom activities, and give them something to look forward to. This module contains all the necessary information pertaining to a student and his academic progress. A student can view the following

• His course timetable and updates
• Grades and performance index
• Online book catalog and blocking of books for further reading or borrowing
• E-mail facilities, and mailed grade reports, including course updates
• Forces students to reply for assignments and case studies if posted on their message   box

Staffs:

This is the main module for the teaching staff and their maintenance of student records, including updating grades and course outlays. They have the entire range of facilities like

• Online grading and evaluation of reports
• Update and mail course updates or paste on message board
• Online book catalog and blocking of books for further reading or borrowing
• The costs of distribution-printing and mailing paper copies-will, naturally, drop to   almost nothing
• Increases Productivity, Research support, and Departmental Support with transparency

Course Details:

The course detail module has the facility to view a particular department and view the courses offered and the elaborate description of individual courses.

• Provide a detailed description of a particular course
• Prerequisite for a course is described
• Updates and new courses on entering the system is immediately reflected

Staff Details:

The module is basically created for providing contact information and the locations of each teaching and non-teaching staff. This in turn helps the entire system to integrate with the following salient features

• Snail mail as well as e-mail contact information
• Location of department where they work
• Contact time each day or office hours
• Courses taught by them

Library:

Created for online updates on a web server as well as intranet use, it has these new features

• Free or nearly free of errors in language mechanics with cross references, word usage,   and spelling.
• References cited consistently and correctly by indexing
• Online catalog available on the web which an user can access for references as well as   blocking (First nationwide)
• Complete indexing as per international book keeping standards with reference inquiries
• Cross references available upon request
• Maintains updates on correspondence, reports, and publications to non-print material   such as photographs, films, videotapes, audio recordings, paintings, maps, and artifacts
• Staff, students (including Part time students with authentication for access) and faculty   who connect to the Web using a home computer and an Internet service provider have the opportunity to do research from home using the library's Web-based resources.

Hostel:

Interactively tells a student about the various facilities offered and the type of accommodation provided at the educational institution

• Provides details about on-campus staying facilities
• Allows a student to log in to block a particular accommodation
• Linked to the web server- international students have the facility to block an   accommodation before arrival
• Meals and utility expenses are displayed for each facility
• Staff location for each block is taken as an input from the administrator and displayed ·
• Location of Individual and Group Study Rooms at each hostel can also be input and displayed.